Mark Employee as Paid in HRM

Update the payment status of an employee’s payslip — confirming that salary has been processed and recorded.

🔐 Access Control

• Only Admin users or payroll staff with payment permissions can mark payslips as paid
• Payslips must be generated first — if not, follow this guide: 👉 How to Generate Payslip

🧭 Step-by-Step: Mark Payslip as Paid

1️⃣ Go to the Payslip Page

• Navigate to: HRM → Payroll → Payslip
• Select the correct Month and Year
• Scroll to the Find Employee Payslip table

2️⃣ Locate the Employee

• Use the Search bar or scroll to find the employee
• Confirm the Status is Unpaid
• In the Action column, locate the blue dollar icon 💲 labelled Click to Pay

3️⃣ Mark as Paid

• Click the Click to Pay button
• The system will:
  • Update the employee’s Status to Paid
  • Lock the payslip for further edits (if configured)
  • Confirm the action with a success message or visual update

✅ This action does not send or download the payslip — it only updates the payment status

4️⃣ Optional Follow-Up Actions

Once marked as paid, you can still:

• ✉️ Send Payslip via Email — using the paper plane icon
• 📥 Download Payslip — using the green download icon
• 🧾 View Payslip — using the document icon

✅ Best Practices

• Always review the payslip before marking as paid
• Confirm salary components and net total are correct
• Use the Payslip View icon to preview before payment
• Avoid marking as paid prematurely — once confirmed, edits may be restricted
• Maintain audit logs for compliance and financial reporting