Manually Create a Leave Request in HRM

Submit a leave entry for any employee — useful for HR overrides, backdated corrections, or centralised leave logging.

🔐 Access Control

• Only Admin users or HR staff with leave creation permissions can manually create leave
• This action bypasses employee self-service and logs leave directly into the system

🧭 Step-by-Step: Create Leave Manually

1️⃣ Navigate to Leave Management

• From the Dashboard, use the side menu: HRM → Manage Leave

2️⃣ Click Create

• In the top-right corner of the Manage Leave screen, click the ➕ Create button
• This opens the Create Leave form

3️⃣ Fill in Leave Details

Complete all required fields:

• Employee*: Select the employee from the dropdown
• Leave Type*: Choose from Casual Leave, Medical Leave, Annual Leave, etc.
• Start Date*: Select the first day of leave
• End Date*: Select the last day of leave
• Leave Reason*: Enter a brief explanation (e.g. Family Emergency, Medical Procedure)
• Remark*: Add any internal notes or context (e.g. Approved by HR, Backdated entry)

⚠️ All fields marked with * are mandatory — the form cannot be submitted without them

4️⃣ Submit the Leave

• Click Create to save the leave request
• The system will:
  • Add the leave to the Manage Leave table
  • Set the initial Status to Pending
  • Make the entry available for approval, rejection, or editing

✅ Best Practices

• Use manual creation for HR overrides, missed submissions, or backdated leave
• Always confirm leave dates and type before submitting
• Use consistent language in Leave Reason and Remark for audit clarity
• Avoid duplicate entries — check the Manage Leave table before creating
• Use the Search bar to verify existing leave records