Generate Payslips in HRM

Run monthly payroll and generate payslips for all employees — ready for review, payment, and audit tracking.

🔐 Access Control

• Only Admin users or payroll staff with payslip generation permissions can perform this action
• From the Dashboard, use the side menu to navigate: HRM → Payroll → Payslip

🧭 Step-by-Step: Generate Payslips

1️⃣ Select Payroll Period

• At the top of the Manage Payslip screen, use the dropdowns to choose:
  • Month (e.g. NOV)
  • Year (e.g. 2025)

✅ This defines the payroll cycle for which payslips will be generated

2️⃣ Generate Payslips

• Click the Generate Payslip icon

• The system will:
  • Calculate payslips for all employees with active salary setups
  • Include all salary components: base salary, allowances, commissions, deductions, loans, overtime, and contributions
  • Create a payslip entry per employee under the selected month and year

3️⃣ Review Generated Payslips

• Scroll down to the Find Employee Payslip section
• Each row shows:
  • Employee ID, Name, Payroll Type, Salary, Net Salary, Status, and Action Buttons

⚠️ If no payslips appear, ensure employees have salary components configured under Set Salary

✅ Best Practices

• Always generate payslips after salary components are finalised
• Use the Search bar to filter by employee name or ID
• Use the entries per page dropdown to navigate large teams
• Confirm Net Salary reflects correct additions and deductions before marking as paid
• Regenerate payslips if salary components were updated mid-cycle