Download Payslip via Employee Details

Export a finalised payslip for any employee — ideal for record-keeping, audit trails, and employee self-service.

🔐 Access Control

• Only Admin users or payroll staff with download permissions can export payslips
• Payslips must be generated first — if not, follow this guide: 👉 How to Generate Payslip

🧭 Step-by-Step: Download Payslip

1️⃣ Go to the Payslip Page

• Navigate to: HRM → Payroll → Payslip
• Select the correct Month and Year
• Scroll to the Find Employee Payslip table

2️⃣ Locate the Employee

• Use the Search bar or scroll to find the employee
• Confirm the Status is Unpaid or Paid and the payslip has been generated
• Click on the Employee ID (e.g. #EMP00001) to open the Employee Details view

3️⃣ Open Payslip Details

• In the Employee Details view, click the Payslip Details tab
• Locate the row for the correct Salary Month
• Confirm the Status is valid and the Salary Payslip icon is visible

4️⃣ View the Payslip

• Click the Payslip icon (document symbol) to preview the full payslip
• Review all salary components:
  • Basic Salary
  • Allowances
  • Deductions
  • Contributions
  • Net Salary

5️⃣ Download the Payslip

• In the preview modal, click the download icon ⬇️
• The system will:
  • Compile the payslip into a downloadable format (typically PDF)
  • Automatically initiate the download to your device
  • Include all salary components and employer branding

✅ No manual formatting required — the system handles layout, totals, and structure

✅ Best Practices

• Always preview the payslip before downloading
• Store downloaded payslips securely for audit and compliance
• Use consistent naming conventions for downloaded files (e.g. Payslip_EMP00001_Nov2025.pdf)
• Avoid downloading duplicate copies unless needed for corrections or reissue
• Confirm tax and deduction logic is reflected correctly in the final document