Send Payslip to Employee via Email

Deliver finalised payslips directly to employees — using the Employee Details view for secure, traceable delivery.

🔐 Access Control

• Only Admin users or payroll staff with email permissions can send payslips
• Payslips must be generated first — if not, follow this guide: 👉 How to Generate Payslip

🧭 Step-by-Step: Send Payslip via Employee Details

1️⃣ Go to the Payslip Page

• Navigate to: HRM → Payroll → Payslip
• Select the correct Month and Year
• Scroll to the Find Employee Payslip table

2️⃣ Locate the Employee

• Use the Search bar or scroll to find the employee
• Confirm the Status is Unpaid and the payslip has been generated
• Click on the Employee ID (e.g. #EMP00001) to open the Employee Details view

3️⃣ Open Payslip Details

• In the Employee Details view, click the Payslip Details tab
• Locate the row for the correct Salary Month
• Confirm the Status is Unpaid and the Salary Payslip icon is visible

4️⃣ View the Payslip

• Click the Payslip icon (document symbol) to preview the full payslip
• Review all salary components:
  • Basic Salary
  • Allowances
  • Deductions
  • Contributions
  • Net Salary

5️⃣ Send the Payslip

• In the preview modal, click the blue paper plane icon ✈️
• The system will:
  • Compile the payslip into a secure format
  • Email it to the employee’s registered email address
  • Confirm delivery with a success message

✅ This method ensures the correct payslip is sent from the employee’s record, with full visibility of salary breakdown

✅ Best Practices

• Always preview the payslip before sending
• Confirm the employee’s email address is correct in their profile
• Use the Payslip page for bulk visibility, and Employee Details for individual review
• Maintain audit logs of sent payslips for compliance and reporting
• If the paper plane icon is missing, ensure the payslip has been generated and the employee has a valid email