View & Download Cash Flow Report

Monitor income and expenses across time — with net profit calculations and exportable summaries for financial planning, reporting, and compliance.

🔐 Access Control

• Only Admin users or staff with report permissions can access cash flow reports
• From the Dashboard, use the side menu to navigate: Accounting → Report → Cash Flow

🧭 Step-by-Step: View Cash Flow Report

1️⃣ Choose View Mode

• Select either:
  • Monthly — shows income and expenses per calendar month
  • Quarterly — groups data into Q1–Q4

2️⃣ Apply Filters

Use the filter panel to define your report scope:

• Year: Select the reporting year (e.g. 2025)
• Click the Search icon to generate the report

3️⃣ Review Report Table

The report will display:

• Income Section
  • Categories: Revenue, Invoice
  • Monthly or quarterly breakdown
  • Total Income = Revenue + Invoice
• Expense Section
  • Categories: Payment, PaySlip, Bill
  • Monthly or quarterly breakdown
  • Total Expense = Payment + PaySlip + Bill
• Net Profit Section
  • Net Profit = Total Income − Total Expense
  • Displayed per month or quarter and as a yearly total

Use this summary to assess cash flow health and operational efficiency.

📥 Download the Report

• Locate the Download button at the top right of the report panel
• Click to export the report in your preferred format (e.g. PDF)
• The exported file will include:
  • Monthly or quarterly breakdown of income, expenses, and profit
  • Filter criteria and reporting duration
  • Category-level financial insights

✅ Best Practices

• Review cash flow monthly to monitor liquidity and profitability
• Use quarterly view for board reporting and strategic reviews
• Export reports before audits or financial planning sessions
• Archive reports annually for compliance and traceability
• Use sector-fit categories (e.g. Care Home Fees, Cleaning Contracts, Logistics Fuel, Staff Salaries) for clarity