Configuring Bill Print Settings
Customise how your bills appear — from numbering and layout to branding and vendor-facing logic.
🧭 Step 1: Access Bill Print Settings
- From your dashboard, go to System Settings
- Click into the Bill Print Settings section — this controls layout, numbering, and display logic for bills issued to vendors
🔢 Step 2: Set Numbering Format
| Field | Example | Purpose |
|---|---|---|
| Prefix | #BILL |
Adds a custom prefix to all bill numbers |
| Starting Number | 1 |
Sets the initial bill count (e.g. #BILL00001) |
Tip: Use a prefix that reflects your internal procurement or fiscal logic (e.g. #BILL-UK25)
📄 Step 3: Add Footer Details
| Field | Example | Purpose |
|---|---|---|
| Footer Title | Billing Terms |
Appears at the bottom of printed bills |
| Footer Notes | Payment expected within 30 days of receipt |
Adds custom notes or disclaimers for vendors or internal records |
Tip: Use footer notes to reinforce payment discipline and vendor expectations
🚚 Step 4: Toggle Display Options
| Option | Purpose |
|---|---|
| Shipping Display? | Show/hide shipping address block |
| QR Display? | Add a QR code to the bill for quick access or verification |
Tip: QR codes can link to digital copies or internal audit trails
🧩 Step 5: Choose a Template
- Select a layout from the Bill Template dropdown
- Example:
London
- Example:
- Preview updates instantly on the right-hand side
🎨 Step 6: Customise Colours
- Pick from preset colour swatches to match your internal branding or vendor-facing style
- Affects headers, highlights, and layout accents
💾 Step 7: Save Changes
- Click the blue Save Changes button at the bottom right
- Your updates will apply to all future bills
✅ Best Practices
- Use consistent numbering for audit and procurement tracking
- Match colours and templates to your internal branding or vendor expectations
- Include footer notes that reinforce payment terms and legal defensibility
- Preview layout before issuing to suppliers or archiving internally
