Configuring Purchase Print Settings
Customise how your purchase bills appear — from numbering and layout to branding and display logic.
🧭 Step 1: Access Purchase Print Settings
- From your dashboard, go to System Settings
- Click into the Purchase Print Settings section — this controls layout, numbering, and visual formatting for purchase bills
🔢 Step 2: Set Numbering Format
| Field | Example | Purpose |
|---|---|---|
| Prefix | #PUR |
Adds a custom prefix to all purchase bill numbers |
| Starting Number | 1 |
Sets the initial purchase count (e.g. #PUR00001) |
Tip: Use a prefix that reflects your procurement logic or fiscal year (e.g. #PO-2025)
📄 Step 3: Add Footer Details
| Field | Example | Purpose |
|---|---|---|
| Footer Title | Procurement Terms |
Appears at the bottom of printed purchase bills |
| Purchase Footer Notes | Goods must be delivered within 7 days |
Adds custom notes or disclaimers for vendors |
Tip: Use footer notes to reinforce delivery expectations and payment terms
🚚 Step 4: Toggle Display Options
| Option | Purpose |
|---|---|
| Shipping Display? | Show/hide shipping address block |
| QR Display? | Add a QR code to the purchase bill for quick access or verification |
Tip: QR codes can link to digital copies or vendor portals
🧩 Step 5: Choose a Template
- Select a layout from the Template dropdown
- Example:
London
- Example:
- Preview updates instantly on the right-hand side
🎨 Step 6: Customise Colours
- Pick from preset colour swatches to match your brand or vendor-facing style
- Affects headers, highlights, and layout accents
💾 Step 7: Save Changes
- Click the blue Save Changes button at the bottom right
- Your updates will apply to all future purchase bills
✅ Best Practices
- Use consistent numbering for audit and procurement tracking
- Match colours and templates to your internal branding or vendor expectations
- Include footer notes that reinforce delivery and payment discipline
- Preview layout before issuing to suppliers
